Every email writes itself
Approvals, payment confirmations, setup tasks, pickup notifications, every email in a request goes out automatically, addressed to the right person, at the right step. Your team never opens a draft.
Built for volunteer-run clubs
Your volunteers signed up to run the club, not chase fob requests.
AccessBuddy runs the whole request flow for you, from the moment a member asks for a fob to the moment they have it set up. Your team approves, your access manager sets it up, the system handles every email in between.
- Automated emails per request
- Up to 10
- Nobody writes a single one
- Manual follow-ups
- Zero
- Nothing for your team to chase
- Season renewal
- One click
- Across your whole membership
You know this story.
A member emails asking for a fob. A volunteer checks if they're current. The secretary confirms days later. The clubhouse manager sets it up, then phone-tags the member for pickup. Eventually it gets done.
Multiply by every member, every fob or code, every season. Your team is spending hundreds of volunteer hours a year on a process that should run itself.
What your team gets back
Measured in time your volunteers get back.
Know exactly who holds what
Every fob, key, and code is tracked from request to deactivation. Lost ones are flagged the moment they're reported. No more mystery fobs in circulation, no more guessing at renewal time.
Survives a season handover
When your team turns over each season, the new crew inherits a working system, not a folder of half-documented procedures. Roles, queues, and history move with the role, not the person.
Renewals you actually finish
One click sends every member an attestation request. Anything they don't confirm gets flagged and deactivated automatically. Members renew on time because access depends on it.
Built for clubs with a clubhouse to run
Sports clubs, surf life saving clubs, community organisations. Any volunteer-run club with a clubhouse, gym, shed, boat ramp, pool, or gate to control.
- Surf Life Saving Clubs
- Sailing Clubs
- Sporting Associations
- Community and Recreation Centres
- Any club with fobs, codes, or keys to manage
How it works
Four steps end to end, no training needed for members, and about half an hour to onboard your admins.
- 1
Member requests
Member visits your club's page, picks a request type, pays if required, done. They are automatically updated at every step.
- 2
Admin approves
Rules suggest the access level. One click to approve. Your access manager is notified automatically.
- 3
Access manager sets it up
Your access manager sees which fob to set up and the access level to apply. One click to confirm.
- 4
Member collects
Member is notified it is ready, collects it, and the audit trail is complete.
Everything a team needs, nothing it doesn't
- End-to-end request workflow with automated handoffs at every stage
- Automated notifications to members and admins, no manual emails
- Full audit trail across every access, every action, every email
- Role-based queues so approvers, access managers, and issuers each see their own work
- Stripe payments built in, with exemption and refund flows your treasurer can run
- One-click season renewals and attestation across your entire membership
- Lost, damaged, and return flows with automatic access deactivation
- Branded club pages with member self-service and daily admin summaries
Ready to stop chasing access emails?
Tell us about your club and we'll walk you through what switching would actually look like, with your numbers, your roles, and your renewal cycle. No drip campaigns, no pressure. You'll be talking to the person who built it.
- A walkthrough sized to your club, not a generic demo
- Pricing that scales with your active members, not your team size
- Migration help to get off whatever spreadsheet or inbox you're running on now